Now in pilot with US dental practices

The AI co-pilot for independent dental practices.

PracticePilot AI handles digital intake, charts your visits as SOAP notes, and answers after-hours calls — without replacing Open Dental, Dentrix, or Eaglesoft. Built for the practice, not the hospital.

Join the pilot programBook a 20-min demo
HIPAA-ready · BAA
SOC 2 in progress
Deploys in 5 days
app.practicepilotai.com / encounter / dr-okafor
Recording
Maria Alvarez · 38
CHART #2241 · CLEANING + COMPOSITE #14
AI · v2Detailed
SOAP Note
Patient Summary
Transcript
Sign-off
Subjective
Pt reports cold sensitivity on upper left, 3 weeks. No spontaneous pain. Last cleaning 7 mos ago. Reports occasional clenching at night.
Objective
BP 118/76. Mild gingival inflammation #2–4. Occlusal caries #14 confirmed on radiograph. No periodontal pocketing > 3mm.
Assessment
Caries on #14 (ICDAS 4). Generalized mild gingivitis. Possible nocturnal bruxism.
Plan
Composite restoration #14 today …|
SAVED 0:02 AGO

Works With Your Existing Systems

PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.

Open Dental
Dentrix
Eaglesoft
Curve
DEN

Your front desk is drowning. Your dentists are charting at 9 PM.

~47% of the day is admin

Forms, phones, follow-ups, claim resubmissions. The clinician-hour you should be spending on patients vanishes into paperwork.

After-hours calls go nowhere

Each missed booking is real money. Voicemail, on average, recovers 1 in 6 callers. The other 5 book elsewhere.

Eight vendors, one mess

PMS, intake portal, reminders, scribe, phone tree, analytics — each charging, each disconnected, each adding more admin.

Notes from memory, claims denied

Documentation written hours later misses detail. Missing detail equals denied claims. Denied claims equal lost revenue.

Five AI modules. One subscription. Deploys in 5 days.

PracticePilot layers on top of Open Dental, Dentrix, Eaglesoft, and others — no migration, no replacement.

Live

AI Dental Scribe

SOAP notes written while you chair-side — hit record, talk naturally, sign when done.

Live

Voice-Activated Intake

Patients speak their demographics, insurance, and medical history — AI fills the form.

Live

AI Voice Agent (Erica)

Answers after-hours calls, books and reschedules appointments around the clock.

Live

Patient Summaries

Plain-language post-visit notes delivered to patients after every appointment.

Live

ROI Dashboard

Monthly report: hours saved, calls captured, revenue recovered — downloadable PDF.

Coming soonPerio ChartingTwo-Way TextingGoogle Reviews Automation
Tour the full product

A unified, AI-powered assistant

PracticePilot AI is being developed as a unified, AI-powered assistant designed specifically for independent doctors, dentists, and therapists. The goal is simple: free up clinicians to focus on patients while ensuring practices run more efficiently. By leveraging advancements in artificial intelligence, our solution addresses pain points in followings key areas

  1. 01

    Patient books or calls.

    Erica answers after hours. Online bookings sync to your PMS. An intake link is sent immediately.

    SMS · 11:42 PM
    Hi Maria — confirmed for Thu 9 AM with Dr. Okafor. Finish intake here: ppi.co/m-a3k
  2. 02

    Intake completes itself.

    Patient speaks or types through 8 steps. Voice + AI fills demographics, insurance, history, consents. Staff reviews in a drawer.

    DEMOINSURHISTSIGN
  3. 03

    Visit is scribed in real time.

    You chair-side as normal. AI Scribe captures the conversation, generates a SOAP note draft and a patient summary.

    SOAP draft ready · 22s
  4. 04

    Dentist signs. Patient gets a summary.

    You edit, sign, sync to Open Dental. The patient receives a plain-language summary and follow-up steps.

    Synced to Open Dental
    Summary delivered. Dashboard updated.

One platform replaces the vendor sprawl.

Most independent dentists pay for 6+ disconnected tools and still write notes after dinner. PracticePilot is the unified workflow layer — one contract, one dashboard, scales with you.

Most practices today

The stacked-vendor reality

  • ✕Online forms vendor ($79/mo)
  • ✕Reminder service ($129/mo)
  • ✕Phone tree + after-hours answering ($240/mo)
  • ✕Scribe app, often unused ($199/mo)
  • ✕Analytics tool no one logs into ($89/mo)
  • ✕Six logins. Six bills. Six support inboxes.
  • ✕No data passes between any of them.
Stack cost~$736/mo
PracticePilot AIUnified

One AI operating layer

  • ✓Voice + typed intake, with PMS sync
  • ✓AI Scribe + patient summaries, signed by you
  • ✓Erica voice agent, 24/7, dedicated number
  • ✓Appointment reminders, 48h + 24h
  • ✓One ROI dashboard. One bill. One support team.
  • ✓Open Dental write-back. Dentrix/Eaglesoft incoming.
  • ✓HIPAA-ready, BAA on file day one.
As low as$200/mo

Healthcare-grade infrastructure. Clinician-in-the-loop AI.

Patient data is the most sensitive data your practice handles. We treat it that way — encrypted in transit and at rest, redacted by default, and never used to train external models.

AES-256 at rest
Encrypted patient records, end-to-end
TLS 1.3 in transit
Modern ciphers across all surfaces
HIPAA + BAA
Signed Business Associate Agreement
SOC 2 in progress
Type II audit underway, Q3
PHI redaction
Comprehend pipeline, audited
Clinician-in-the-loop
Every AI output reviewed & signed
Read the security overview
Pilot · 12 of 25 seats left

Be one of the first 25 practices on the AI operating layer.

Direct founder support. White-glove onboarding in 5 days. Lifetime pilot pricing. You shape the product roadmap with us.

Apply to the pilotTalk to a founder
01
Lifetime pilot pricing
Locked in for the lifetime of your account.
02
5-day deployment
Open Dental connection, intake live, scribe trained.
03
Founder Slack channel
Direct line to the team building the product.
04
Roadmap influence
Feature requests from pilot practices ship first.

Ready to get started?

See how PracticePilot AI fits your practice, no commitment required.

Join the pilot programBook a 20-min demo
HIPAA · BAADeploys · 5 daysCancel · Anytime