Now live in US practices

The AI co-pilot for independent dental practices.

PracticePilot AI handles digital intake, charts your visits as SOAP notes, and answers after-hours calls — without replacing Open Dental, Dentrix, or Eaglesoft. Built for the independent dental practice.

Get startedBook a 30-min demo
HIPAA-ready · BAA
SOC 2 in progress
Deploys in 5 days
app.practicepilotai.com / encounter / dr-okafor
Sample dataRecording
Maria Alvarez · 38
CHART #2241 · CLEANING + COMPOSITE #14
AI draft · awaiting reviewDetailed
SOAP Draft
Patient Summary
Transcript
Sign-off
Subjective
Pt reports cold sensitivity on upper left, 3 weeks, mainly with cold drinks. Occasional pain on waking; reports clenching at night.
Objective
Occlusal decay noted #14 on visual exam. Wear observed on molars.
Assessment
Occlusal caries #14. Query nocturnal bruxism — pt-reported clenching with wear on exam.
Plan
Composite restoration #14. Discuss occlusal night guard …|
SAVED 0:02 AGO

Works With Your Existing Systems

PracticePilot AI layers on top of Dentrix, Open Dental, Eaglesoft, Curve, DSN, and other major systems. No system replacement. No heavy IT lift. Deploy in days.

Open Dental
Dentrix
Eaglesoft
Curve
DEN

Your front desk is drowning. Your dentists are charting at 9 PM.

~47% of the day is admin

Forms, phones, follow-ups, claim resubmissions. The dentist-hour you should be spending on patients vanishes into paperwork.

After-hours calls go nowhere

Each missed booking is real money. Voicemail, on average, recovers 1 in 6 callers. The other 5 book elsewhere.

Eight vendors, one mess

PMS, intake portal, reminders, scribe, phone tree, analytics — each charging, each disconnected, each adding more admin.

Notes from memory, claims denied

Documentation written hours later misses detail. Missing detail equals denied claims. Denied claims equal lost revenue.

Nine AI modules. One subscription. Deploys in 5 days.

PracticePilot layers on top of Open Dental, Dentrix, Eaglesoft, and others — no migration, no replacement.

Live

AI Dental Scribe

SOAP notes written while you chair-side — hit record, talk naturally, sign when done.

Live

Voice-Activated Intake

Patients speak their demographics, insurance, and dental history — AI fills the form.

Live

AI Voice Agent (Erica)

Answers after-hours calls, books and reschedules appointments around the clock.

Live

Patient Summaries

Plain-language post-visit notes delivered to patients after every appointment.

Live

Patient Portal

Mobile-first intake status, visit history, summaries, notifications, and practice contact in one place.

Live

ROI Dashboard

Monthly report: hours saved, calls captured, revenue recovered — downloadable PDF.

Live

2-Way Messaging

Two-way texting with scheduled sends — queue reminders and follow-ups in advance, reply from one inbox.

Live

AI Voice Perio Charting

Call out pocket depths, bleeding, and recession — the chart fills in hands-free while you probe.

Live

Google Reviews Automation

Automatically prompt happy patients to leave a Google review — grow your reputation on autopilot.

Tour the full product

Go deeper on each solution.

One page per job: what it replaces, how it works, and what it looks like in a dental practice.

Dental AI Software

The whole platform: calls, intake, notes, messaging, reviews, and ROI.

Read more

AI Dental Receptionist

24/7 virtual front desk that answers, books, and reschedules.

Read more

Dental AI Voice Agent

Phone automation that understands calls and completes the workflow.

Read more

Dental AI Scribe

Clinical notes drafted from the visit, reviewed and signed by you.

Read more

AI Voice Perio Charting

Speak probing depths and the perio chart fills itself.

Read more

Dental Patient Intake

Forms completed before the visit, organized by AI, no retyping.

Read more

Google Review Software

Automated review requests after every visit. Reputation on autopilot.

Read more
Case study
$50K

recovered in six weeks from 1,100 after-hours calls the AI voice agent answered.

Read the case study

A unified, AI-powered dental assistant

PracticePilot AI is designed specifically for independent dental practices. The goal is simple: free up dentists and dental teams to focus on patients while the practice runs more efficiently.

  1. 01

    Patient books or calls.

    Erica answers after hours. Online bookings sync to your PMS. An intake link is sent immediately.

    SMS · 11:42 PM
    Hi Maria — confirmed for Thu 9 AM with Dr. Okafor. Finish intake here: ppi.co/m-a3k
  2. 02

    Intake completes itself.

    Patient speaks or types through 8 steps. Voice + AI fills demographics, insurance, history, consents. Staff reviews in a drawer.

    DEMOINSURHISTSIGN
  3. 03

    Visit is scribed in real time.

    You chair-side as normal. AI Scribe captures the conversation, generates a SOAP note draft and a patient summary.

    SOAP draft ready · 22s
  4. 04

    Dentist signs. Patient gets a summary.

    You edit, sign, sync to Open Dental. The patient receives a plain-language summary and follow-up steps.

    Synced to Open Dental
    Summary delivered. Dashboard updated.

One platform replaces the vendor sprawl.

Most independent dentists pay for 6+ disconnected tools and still write notes after dinner. PracticePilot is the unified workflow layer — one contract, one dashboard, scales with you.

Most practices today

The stacked-vendor reality

  • ✕Online forms vendor ($79/mo)
  • ✕Reminder service ($129/mo)
  • ✕Phone tree + after-hours answering ($240/mo)
  • ✕Scribe app, often unused ($199/mo)
  • ✕Analytics tool no one logs into ($89/mo)
  • ✕Six logins. Six bills. Six support inboxes.
  • ✕No data passes between any of them.
Stack cost~$736/mo

Representative list prices for a typical vendor stack. Actual costs vary by practice and vendor.

PracticePilot AIUnified

One AI operating layer

  • ✓Voice + typed intake, with PMS sync
  • ✓AI Scribe + patient summaries, signed by you
  • ✓Erica voice agent, 24/7, dedicated number
  • ✓Appointment reminders, 48h + 24h
  • ✓One ROI dashboard. One bill. One support team.
  • ✓Works with all major dental practice management systems.
  • ✓HIPAA-ready, BAA on file day one.

Connection and write-back capabilities vary by system and configuration.

As low as$200/mo

Dental-grade infrastructure. Dentist-in-the-loop AI.

Patient data is the most sensitive data your practice handles. We treat it that way — encrypted in transit and at rest, redacted by default, and never used to train external models.

AES-256 at rest
Encrypted patient records, end-to-end
TLS 1.3 in transit
Modern ciphers across all surfaces
HIPAA + BAA
Signed Business Associate Agreement
SOC 2 in progress
Type II audit underway, Q3
PHI redaction
Comprehend pipeline, audited
Dentist-in-the-loop
Every AI output reviewed & signed
Read the security overview
Now live · 12 founding spots left

Join dental practices already running on the AI operating layer.

Direct founder support. White-glove onboarding in 5 days. Founding member pricing locked in for life.

Get startedTalk to a founder
01
Founding member pricing
Locked in for the lifetime of your account.
02
5-day deployment
Open Dental connection, intake live, scribe trained.
03
Founder Slack channel
Direct line to the team building the product.
04
Roadmap influence
Feature requests from early dental practices ship first.

Ready to get started?

See how PracticePilot AI fits your practice, no commitment required.

Get startedBook a 30-min demo
HIPAA · BAADeploys · 5 daysCancel · Anytime